Administrative Assistant

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Job Description

Job Title: Administrative Assistant to the Office of the CEO

Location: Marina Del Rey

State: California

Job Type: Full Time Employee

Job Description:

JOB SUMMARY

Dr. Schulze’s ABP, located in Marina del Rey, has helped hundreds of thousands of people create powerful health naturally. Our craft is our product and this focus has elevated us to being one of the top leaders in the natural health and wellness industry. Like our customers always say, “our products are the best!” We are looking for a top administrative assistant who wants to make a difference in our company and in people’s health and wellness.

Reporting to the Sr Executive Assistant, the ideal candidate for the administrative assistant role will work to conserve the CEO's time and promote the corporate image by representing the executive office internally and externally; providing liaison between the executive office, key executives, and employees. This position requires a positive, upbeat professional with great interpersonal skills to further enhance our executive office and aid us with our expansion goal. The right person will be organized, eager to learn, resourceful, detail oriented and able to multi-task in a fast-paced environment.

ESSENTIAL FUNCTIONS

Represent the executive office by welcoming visitors, assisting in the arrangement of corporate functions; answering questions and meeting requests
Assists with the maintenance and management of the CEO’s Calendar which including: meetings, appointments, itineraries, logistics, corporate and other travel, etc.
Complete projects and special assignments as assigned by the Sr Executive Assistant: determining priorities, managing time, and gaining cooperation of others as necessary
Enhance the executive office's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Perform administrative duties as well as some personal assistant responsibilities.
Create and maintain reports, charts, spreadsheets, and documents
Assist with financial documents including invoices, purchase orders and executive expense reports
Establish, maintain and update files and records
Screen, organize and prioritize phone calls, visitors and incoming mail
Interface with facilities and building maintenance; evaluate and ensure office orderliness and cleanliness; light housekeeping duties as needed

QUALIFICATIONS

2+ years of experience working in a professional setting
Proficient in the Office Software Suite (MS Word, Excel, PowerPoint)
Professional demeanor and ability to interact with various personalities, displaying a good-natured, cooperative attitude
Demonstrated ability to set priorities and meet deadlines while producing high quality work
Meticulous organizational skills, keen attention to detail, and exceptional phone presence
Good written and verbal communication skills
Must be punctual and resourceful
Ability to work calmly and effectively in a high-pressure, fast-paced environment
Passion for natural health is a plus

EDUCATIONAL REQUIREMENTS

BA/BS preferred but not required

CANDIDATE SUBMISSIONS

Please submit resume with cover letter directly to Recruit@herbdoc.com

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You don't necessarily have to be an expert. The best way to understand our company and our customers is to use our products. And if you have passion for what we do and why we do it, even better. But if you have attention to detail, a collaborative spirit, and a readiness to learn, don't worry, we'll help you make the switch once you arrive.